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Rehearsal schedule: Google Sheets to Google Calendar
Stage managers and directors build rehearsal calls in a spreadsheet. Calendrow puts every call on a calendar the cast can subscribe to, and updates it when the schedule shifts.
Who it's for: Theater stage managers, choir and band directors, dance studios and school drama programs.
The template
| Call | Start | End | Called | Room | Notes |
|---|---|---|---|---|---|
| Act 1 blocking | 2026-12-07 18:00 | 21:00 | Full cast | Main stage | Scripts in hand |
| Music rehearsal – ensemble | 2026-12-08 18:30 | 20:30 | Ensemble | Choir room | |
| Scene 4 work | 2026-12-09 18:00 | 19:30 | Leads | Studio B | |
| Tech rehearsal | 2026-12-12 10:00 | 17:00 | Full cast + crew | Main stage | Bring lunch |
After making a copy, check the time zone: File → Settings → Time zone. A copy keeps the template's zone (US Central), and Calendrow reads times in the sheet's zone. CSV: in Google Sheets choose File → Import → Upload, then "Replace spreadsheet". Dates use the YYYY-MM-DD format, which Sheets reads as real dates in any locale.
Set it up in 3 minutes
- Open your sheet (or the template) and choose Extensions → Calendrow → Open Calendrow.
- Match the columns:
Calendrow field Column Title Call Start Start End End Location Room Description Called / Notes (combine with a formula) - Create a calendar for it (Calendrow suggests a name), click Preview, check the times, then Sync.
Every row gets a status: Created, Updated, Unchanged, Skipped or Error, with a plain-English reason. Sync again any time; changed rows update their events and nothing is duplicated.
Tips
- Who is called goes in the description (or the title) so people can check at a glance.
- Changes are normal: edit the row and sync. The cast's calendar moves with it, with no duplicate events.
- Separate calendars per group (leads, ensemble, crew) work well using one tab per group.
Questions
Can cast members see it on their phones?
Yes. Share the calendar; it shows up in the Google Calendar app, and its iCal link works in Apple Calendar.
What if a rehearsal is cancelled?
Retitle it "CANCELLED – …" and sync so people notice, or delete the event in Google Calendar.
Launching on the Google Workspace Marketplace in November 2026.
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